What to include on a virtual assistant invoice
- Your name and contact details.
- The client and billing period.
- Hours or tasks with rates.
- Payment terms and method.
Virtual Assistant Invoice Template
Bill clients for VA work with a simple, professional invoice. Track your hours, add tasks, and download the PDF.
Common questions
How do I get paid faster as a virtual assistant?
Log hours in Qty and your rate in Rate, with the unit set to “hrs”. Group tasks by category so clients see where time went. Add an international payment link for overseas clients.
How do virtual assistants invoice clients?
Track your hours by task, put them on line items with your rate, and send the PDF at the end of the billing period. A saved profile makes the next invoice instant.
Is it really free?
Yes. Create and download as many documents as you like, with no account, no trial, and no watermark on the document itself.
Is my data safe?
Completely. Everything is built in your browser. Your logo, client details, and amounts are never uploaded to a server, so they never leave your device.
Do I need to sign up?
No. Just start typing. Your business details are saved locally in this browser, so your letterhead is ready the next time.
Invoicing Studio helps you format invoices and does not constitute tax or legal advice. Check your local requirements before sending.